Incorporate a society

  1. Decide on a name
  2. How to incorporate a society
  3. Submit your documents and pay your fees to incorporate

  1. Decide on a name

    Before you start the process of incorporating a society, you must decide on a name.

    Apply for a certificate of name reservation

    1. Completed Form 1 – Application for name reservation
    2. Submit the completed form:

    Name your society

    The proposed name has to follow the requirements of the Naming Regulation. If the name is acceptable, we'll issue a certificate of name reservation. This is valid for 90 days.

    How long does it take?

    The process can take up to 5 business days. Expedited service is available for an additional $100.

    How to pay

    Yukon Online Corporate Registry (YCOR)

    You can pay by credit card when you submit through Yukon Online Corporate Registry (YCOR).

    Paper form

    You can pay by cheque. It must be attached to the paper form and deposited into the secure drop box next to our front door. You can also call the branch with your credit card information.

    Contact

    Our offices are open Monday to Friday from 8:30 a.m. to 4:30 p.m.

    Phone: 867-667-5314 or toll free in Yukon 1-800-661-0408, extension 5314

    Email: corporateaffairs@yukon.ca

    Mail:
    Government of Yukon
    Corporate Affairs (C-6)
    Box 2703,
    Whitehorse, Yukon Y1A 2C6


  2. How to incorporate a society

    How to fill out the form

    Download and complete Form 1 ‒ Application for incorporation of a Yukon society

    Section 1: Name and name reservation number

    The name of the society must match the name appearing on the certificate of name reservation.

    Section 2: Fiscal year end

    Identify when the society’s fiscal year-end will be. It's usually at the end of a month.

    When deciding on a fiscal year end, consider when it's most convenient for the society to hold its annual general meeting.

    Societies must hold an annual general meeting within 4 months after the end of the fiscal year. Then, they have to submit their annual report within 30 days after the annual general meeting.

    Section 3: Incorporators

    A society must have at least 3 incorporators at the time of incorporation.

    Section 4: Registered office addresses

    Every society must have a registered (physical) office in Yukon. This office is where all communications are sent and where all documents may be served.

    “Delivery address” refers to a physical location. Include an address or other description to identify a person’s home or place of business. This does not include a post office box.

    “Mailing address” refers to where you receive mail. Include a complete mailing address, including the postal code. This address can be a person’s home, place of business or post office box.

    Section 5: Purposes of the society

    A society may be incorporated for 1 or more lawful purposes. Examples of purposes of the society may include the:

    • relief of poverty or disease;
    • advancement of education;
    • advancement of religion; or
    • advancement of any cultural, recreational, athletic or other activity or program that's beneficial to a Yukon community.

    The name and purposes of a society form its constitution. Other information, including operational information, may be included in the society’s bylaws. If your society wants to be a member-funded society, you must indicate that in your constitution.

    Section 6: Does your society qualify and want to become a member-funded society?

    A member-funded society is funded primarily by its members. This is so the society can carry on activities for the benefit of its members. The society must be identified as member-funded in its purposes of the society.

    Upon the society's liquidation or dissolution, it society may distribute its money and other property to its members.

    Section 7: Bylaws of the society

    Societies have 2 options

    Option 1: Adopt the model set of bylaws created by the Department of Community Services, which, if unchanged, complies with the new Societies Act.

    Option 2: Develop customized bylaws. These must follow but the new legislative requirements, as set out in section 12 of the new Societies Act.

    Your society's bylaws cannot violate other legislation, such as:

    • human rights legislation;
    • the Canadian Charter of Human Rights and Freedoms; and
    • other statute and case law.

    Your society may decide to not use the model bylaws. If this happens, we recommend that your society hires a lawyer to make sure the bylaws follow the act.

    When a member-funded society becomes a Class A or B society

    If the society adopted the model member-funded bylaws and then later wants to become a Class A or B society, it will have to amend its bylaws to conform to the Societies Act.

    Section 8: Directors

    A society must have 3 or more directors. At least 1 director must normally live in Yukon.

    A member-funded society must have at least 1 director. The director does not have to be a Yukon resident. Provide the full name of the director and do not use initials.

    How to submit the forms

    Online

    You can submit your incorporation forms online through the Yukon Corporate Online Registry. They will be processed immediately.

    On paper

    You can submit incorporation forms by mail or in person. If you submit in paper form, the information you provide on the form must be legible. Make sure you complete each section. Paper forms will take up to 10 business days to process.


  3. Submit your documents and pay your fees to incorporate

    After the form is completed, submit it along with the fee.

    How to pay

    Online

    File your incorporation through the Yukon Corporate Online Registry (YCOR) and pay the $50 fee with a credit card.

    On paper

    The fee for filing on paper is $70.

    Deliver your documents to us

    You can drop off forms in our secure drop box at 307 Black Street, 1st floor, in Whitehorse.

    The drop box is in the entrance of our building between the outside and inside doors. You'll also find copies of the most used forms next to the drop box.

    When you put your forms in our secure drop box, you can include:

    • cheque; or
    • a payment information form to contact you for credit card payments.

    To pay with debit card, you'll have to make arrangements beforehand:

    1. Phone us at 867-667-5314.
    2. Tell us a date and time when you can come to our office at 307 Black Street, 1st floor, in Whitehorse.
    3. Our staff will meet you in the entryway between the interior and exterior doors at the agreed-to time with a point-of-sale terminal.

Contact 

Our office is open Monday to Friday from 8:30 a.m. to 4:30 p.m. at 307 Black Street, 1st floor in Whitehorse. 

Phone: 867-667-5314, or toll free in Yukon 1-800-661-0408, extension 5314

Fax: 867-393-6251

Email: corporateaffairs@yukon.ca

Mail:
Government of Yukon
Corporate Affairs (C-6)
Box 2703,
Whitehorse, Yukon Y1A 2C6