Get reproductions of Yukon Archives records

  • Order a reproduction
  • Make your own reproductions at Yukon Archives
  • Rules for using reproductions
  • Reproduction standards and equipment
  • Fees
  • Non-standard requests
  1. Order a reproduction

     

    1. Complete the order form.
      • Identify the specific material you would like copied, as well as the format and size you need.
      • Tell us what you will use the production for. For example, research, private study, display, publication or commercial use.
      • Find the collection name, accession number and item number by searching our collections.
         
    2. If you're using the reproduction for anything other than research or private use, complete and sign a Request for Reproduction form.
       
    3. Make your payment according to our fees. You can pay by:
      • cash or cheque payable to Government of Yukon;
      • credit card (American Express, MasterCard, Visa);
      • debit/interac;
      • money order; or
      • traveller's cheques.
         
    4. Let us know how you would like to receive your reproduction. Depending on format, we can arrange:
      • shipping via Canada Post;
      • electronic transferring through our SFT (Secure File Transfer) site; or
      • pick up in-person.

        For courier service, contact and pay your service provider directly.
         
    5. Place your order.
      In person: Yukon Archives, 400 College Drive in Whitehorse. Check our open hours.
      Email: yukon.archives@gov.yk.ca
      Phone: 867-667-8061; or toll free in Yukon: 1-800-661-0408 ext. 8061.
      Mail:
      Government of Yukon
      Yukon Archives (L-6)
      Box 2703
      Whitehorse, Yukon Y1A 2C6
       
    6. We will let you know when your order is ready. Generally, photocopy requests take 2 to 4 business days. Image reproductions take 20 to 30 business days. Rush orders are not available.

    For processing times for sound and moving image reproductions, contact our reference desk. Phone 867-667-8061 or email yukon.archives@gov.yk.ca.

    Some material in our collections may be unavailable for reproduction, or may be unavailable in the quantities you request.

  2. Make your own reproductions at Yukon Archives

    You can make your own reproductions at Yukon Archives.

    Scanner

    You can use our overhead scanner to make copies of material for research purposes. Bring your own USB Flash Drive to save your scans.

    Microfilm readers

    Our microfilm readers have self-service printers and scanners. Bring your own USB Flash Drive to save your scans.

    We waive the fee for self-service scans. Self-service print-outs from microfilm readers are $0.45 per page.

    Using your own equipment

    You can use your own equipment to make reproductions. Make sure the reference attendant reviews your equipment and confirms that it doesn't pose a threat to the records. Sign the relevant documents to make sure you follow our rules for copyright, use and citation.

  3. Rules for using reproductions

    You must credit Yukon Archives when using a reproduction. This includes use in:

    • books;
    • magazines;
    • newspapers;
    • television productions;
    • films;
    • posters;
    • websites; or
    • any other format.

    Citations

    The precise format for a citation will vary according to the record type or format. In general, the form of the citation is as follows:

    Yukon Archives, fonds/collection name, accession number, location reference. Optional description of the item.

    Get permission

    Reproducing archive materials for research or private study does not require permissions.

    For all other uses, you need our permission before making copies of, modifying, or publishing our reproductions. Fill out and submit a Request for Reproduction form.

    You are responsible for complying with the Copyright Act. It is your responsibility to find out the copyright holder and to obtain permission to copy and/or to publish copies of records from Yukon Archives.

    For questions or to submit a permissions form, email yukon.archives@gov.yk.ca or call 867-667-8061.

  4. Reproduction standards and equipment

    We follow international standards and best practices for digitization. This includes:

    We follow the Yukon Archives File Naming Standard for Digitized Archival and Published Material for naming files.

    We manage the number of times we digitize our material to keep it well-preserved.

    Reproduction equipment

    Images

    Our equipment includes:

    • Epson V750 Pro and Epson 10000XL flatbed scanners;
    • Contex HD5450 wide format scanner;
    • Betterlight Super 8K-HS digital scanning back;
    • North Light 900W HID lights; and
    • Epson Stylus Pro 3880 printer.
       

    We capture images using Epson Scan and process them using Adobe Photoshop.

    Audio

    Our equipment includes:

    • Studer A807 audio reel recorder and reproducers;
    • Sony TC-WE305 cassette deck; and
    • Edirol UA-25EX 24bit/96kHz USB audio interface.
       

    We use Adobe Audition for processing audio.

    We work in a Windows 7 64-bit Enterprise environment.

  5. Fees

    Copier reproduction fees

    Size of original up to 11" x 17".

    • 8.5" x 11": 45 cents per page.
    • 8.5" x 14": 45 cents per page.
    • 11" x 17": 45 cents per page.
       

    "Page" is a photocopier produced digital copy or printer produced paper copy. It can be in colour or black and white.

    Still image reproductions

    • 8" x 10": $9 per print.
    • 11" x 14": $9 per print.
    • 16" x 20": $27 per print.
       

    "Print" is a paper copy on photographic "luster" finish paper. It's available in colour or black and white.

    Digital file reproductions

    • Size of original up to 11" x 14": $9 per item.
    • Size of original larger than 11" x 14": $27 per item.
       

    "Item" is content reproduced in image form. It can be in colour or black and white.

    We will provide you with a digital file in TIFF format on:

    • CD or DVD;
    • USB Flash Drive; or
    • electronic transfer through our SFT site.

    Sound reproductions

    • Analog source record converted to a digital file: $10 per item.
    • Digital source record (audio CD format, DAT or MP3) copied: $10 per item.
       

    "Item" is a single audio production. It can be analog or digital format. We provide you with a digital file in MP3 format on:

    • CD or DVD;
    • USB Flash Drive; or
    • electronic transfer through our SFT site.

    Moving image reproductions

    • Analog VHS copied onto a client-provided VHS: $20 per item.
    • Analog VHS copied to DVD: $20 per item.
    • Digital source record (MPEG-2) copied to a CD, DVD or USB Flash Drive: $20 per item.
       

    "Item" is a single film or video production. It can be analog or digital format.

    Mailing fees

    • There is no charge for "business regular" mail delivery through Canada Post.
    • You can use a courier service if you make the arrangements and pay them directly.

    Waiver of fees

    Clients

    There is no charge if you make your own digital copies.

    We may also waive all or part of the reproduction fee if:

    • payment would impose an unreasonable financial hardship on the recipient; or
    • such other circumstances exist that would make it appropriate to do so.
       

    Email yukon.archives@gov.yk.ca to find out if your project is eligible.

    Government of Yukon departments

    There is no charge for copies if:

    • you request a copy of a record that we acquired from your department; and
    • your request is for less than 100 pages.
       

    If your request is for 100 pages or more you will pay the regular rate for all pages.

  6. Non-standard requests

    We can't often process non-standard requests. This is partly because we need to manage how often we handle the records. It also depends on staff and equipment availability, workflow and processing times.

    We may be able to provide you with reproductions that you can then enhance yourself or through a 3rd party service provider. You will still need to follow our licensing and other agreements.

    Rush orders are not available.

    To discuss a request, email yukon.archives@gov.yk.ca or phone: 867-667-8061.