You're required to fill out and file an annual report within 30 days of your annual general meeting (AGM). You can see this rule in Section 78 of the Societies Act.
Not having filed an annual report is the most common reason why a society might be in default. Your annual report is due 4 months after your fiscal-year end, or 5 months if you are filing under the new Act.
Because we have a new Societies Act we currently have 2 sets of forms for filing an annual report:
- old forms for societies that are still transitioning from the old Act to the new Act; and
- new forms for societies that have finished their transition to the new Act or for new societies that incorporated after April 1, 2021.
Should you use old forms or new forms?
It depends:
- if you're a new society;
- if your society existed before April 2021; and
- if you've completed your transitional reporting period.
When to use old forms
File using old forms if your society incorporated before April 1, 2021, and either:
- has not filed the transition application form yet; or
- has filed the transition application form but has not completed its transitional reporting period yet.
Old forms:
- Annual report of Yukon society (Form 6)
- Notice of change of directors and officers (Form 2) – fill this out if your board members have changed.
- Declaration of category C society (Form 3) – fill this out if you are a Category C society under the old Act. This only needs to be filed with the annual report.
- You'll also need to attach your financial statements prepared in accordance with section 8 of the old Societies Regulations.
When to attach financial statements reviewed by a chartered professional accountant
Societies filing under the old Act need to attach financial statements to their annual report.
You must attach financial statements that have been reviewed by a chartered professional accountant to your annual report if:
- you're a Category A society and have not submitted an exemption request to the registrar (old Societies Regulations, section 9(3));
- you're a Category A society that has received an exemption request from the registrar for the past 4 consecutive fiscal years; or
- you're a Category B society and have not waived the need for financial review by special resolution at an annual or special general meeting held during the 12 months preceding the AGM (old Societies Regulations, section 9(4)).
Tips:
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Download a flowchart to help you determine if you are required to get an accountant to review your financial statements
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Download a copy of a special resolution template showing that you have waived the need for financial review for each year, if you're a Category B society that has not had their financials reviewed by an accountant.
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Download an exemption request to the registrar for each year, if you're a Category A that has not had their financials reviewed by an accountant. An exemption request can only be granted for a maximum of 4 consecutive years.
How to file
File these forms by submitting paper forms to us and submitting payment through our office. You can also email your forms and provide payment over the phone.
When to use new forms
You can use the new forms and file your annual report online if:
- you represent a society that incorporated after April 1, 2021; or
- your society has completed its transitional reporting period.
If your directors change
You do not need to file a change of directors form if your directors changed at your annual general meeting.
Do I need to attach my financial statements?
If you are filing under the new Act, you do not need to attach financial statements to your annual report. You may still need to get them reviewed by a chartered professional accountant.
Tips
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Find out about the classes of societies under the new Act here.
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Find out whether you need your financial statements reviewed by an accountant.
How to file under the new Societies Act
We recommend filing your annual report form online using the Yukon Corporate Online Registry (YCOR). This will make the fees lower and we'll be able to process your files faster.
File your annual report online
Find out how to get a YCOR account and a personal filing key.
You can also fill out these forms and submit copies in person, by mail or email to us at Corporate Affairs. Doing so will result in higher fees and it will take longer for your filing to go through.
Form for paper filing:
Still confused? Call for help.
If you aren't sure how you should file your annual report, call the societies advisor at 332-7950 or email societies@yukon.ca.